Part-time Office Admin Coordinator
You will integrate in an international, scale-up type of environment (50+ employees – based in Leuven). The good news is that we exist for 20+ years and are on a profitable growth track for the coming years.
Essensium nv is consisting of 2 autonomous divisions and the objective is to initiate, build and drive solid administration & HR-processes for both divisions!
This role involves working closely together with the CEO to build a solid administration at all levels: recruitment, payroll, compensation & benefits, HR admin procedures, etc.
- Invoicing (see our timesheet based MIND division)
- Payroll administration & follow up:
- Collecting, calculating, and entering data in order to maintain and update payroll information and have efficient payroll processes
- Resolving payroll discrepancies and maintaining payroll operations by following policies & procedures (especially key for our ‘timesheet based’ MIND division)
- Provide management reporting on a regular basis
- Work in close cooperation with Liantis, our payroll partner
- Contact person for any HR related matter: manage job mailbox, contact with schools, management questions as well as employee relation topics
- General systems admin (estimated 3 days per month):
- Interface with DKV (hospitalization plan topics)
- Manage pension plan enrollments for new employees
- Introduce company car policy and interface with car leasing companies
- General admin related to the foreign subsidiaries (UK, US, France to support international expansion)
- Good & efficient organizer – excellent communication skills
- Versatile & no nonsense/pragmatic approach
- Passion & drive to work in a fast growing dynamic company with a company culture based on mutual respect
- Ability to work both independently: with discretion, integrity and professional attitude
- Excellent written and oral communications skills (Dutch native language + English)
Why join us?
Discover the 5 key reasons why you should choose for a job at Essensium, check here
Interested in joining us?
Send us your motivation letter and cv on email@example.com and who knows you will join us as our new Part-time Office Admin coordinator anytime soon.