Part-time Office Admin Coordinator

Your role

You will integrate in an international, scale-up type of environment (50+ employees – based in Leuven). The good news is that we exist for 20+ years and are on a profitable growth track for the coming years.

Essensium nv is consisting of 2 autonomous divisions and the objective is to initiate, build and drive solid administration & HR-processes for both divisions!

This role involves working closely together with the CEO to build a solid administration at all levels: recruitment, payroll, compensation & benefits, HR admin procedures, etc.

Key responsibilities:

  • Invoicing (see our timesheet based MIND division)
  • Payroll administration & follow up:
    • Collecting, calculating, and entering data in order to maintain and update payroll information and have efficient payroll processes
    • Resolving payroll discrepancies and maintaining payroll operations by following policies & procedures (especially key for our ‘timesheet based’ MIND division)
    • Provide management reporting on a regular basis
    • Work in close cooperation with Liantis, our payroll partner
  • Contact person for any HR related matter: manage job mailbox, contact with schools, management questions as well as employee relation topics
  • General systems admin (estimated 3 days per month):
    • Interface with DKV (hospitalization plan topics)
    • Manage pension plan enrollments for new employees
    • Introduce company car policy and interface with car leasing companies
    • General admin related to the foreign subsidiaries (UK, US, France to support international expansion)


  1. Good & efficient organizer – excellent communication skills
  2. Versatile & no nonsense/pragmatic approach
  3. Passion & drive to work in a fast growing dynamic company with a company culture based on mutual respect
  4. Ability to work both independently: with discretion, integrity and professional attitude
  5. Excellent written and oral communications skills (Dutch native language + English)

Why join us?

Discover the 5 key reasons why you should choose for a job at Essensium, check here

Interested in joining us?

Send us your motivation letter and cv on and who knows you will join us as our new Part-time Office Admin coordinator anytime soon.