Junior Payroll Admin

Essensium NV consists of 2 autonomous divisions (Essensium and Mind). We are a solid and healthy company with brilliant people, flat no-nonsense culture, with an international and scale-up type of environment (50+ employees) where you can learn a lot.

You will be working closely together with the Finance Director and CEO helping with payroll and administrative processes for both divisions. This role also offers a broad and interesting mix of responsibilities and will allow you to grow in responsibilities over the coming years.

  • Location: you live close to Leuven, at commutable distance to our office in Heverlee
  • Office/remote: we expect you to work from the office 4 days per week, 1 day from home.
  • Languages: English, French and Dutch is a hard must at a good written level. We will not consider applications from candidates who do not speak both Dutch and French at a professional level
  • Background: We are looking for a recent graduate or someone with 1-2 years of experience with payroll tasks. 

What you will do:

  • Payroll
    • Manage permanent employees and freelance contracts
    • Resolving payroll discrepancies and maintaining payroll operations by following policies and procedures
    • Work in close cooperation with our payroll partner
  • Other admin tasks:
    • Coordinate with our insurance agencies
    • Manage company cars fleet and work with the car leasing companies
    • Managing single work permit applications for our non-EU candidates (1-3 per year)
    • General admin related to the foreign subsidiaries (UK, France: three employees per country)

Skills and competences

  • Ideally you have already some experience with payroll. The rest we will teach you 🙂
  • Good and efficient organizer, eye for detail
  • You aim to make paperflow more efficient, automated and structured
  • Common sense approach
  • Ability to work both independently, with discretion, integrity and professional attitude
  • Proper written and oral communications skills in Dutch, French and English.

What do we offer

A permanent contract, laptop, extra legal holidays, great healthcare package hospitalization included, super nice international team, fun team-buildings, board game nights and other off-work activities, and many opportunities to learn and grow with us.

Even if you think that your experience and knowledge don’t match this role perfectly, but the role itself seems interesting – please apply, and we’ll see if there’s any common ground! Also, for any questions feel free to contact our in-house recruiter Katia Panyts directly at jobs@essensium.com or via LinkedIn

Interested in joining us? Apply now and help shape the future of intralogistics.

Return to the Job section and read why you should work for us, click here.

 

Disclaimer for agencies: 

Essensium will not accept unsolicited resumes from any source other than directly from a candidate. Essensium will consider unsolicited referrals and/or resumes submitted by vendors such as search firms, staffing agencies, professional recruiters, fee-based referral services and recruiting agencies (hereafter “Agency”) to have been referred by the Agency free of charge. Essensium will not pay a fee to any Agency that does not have a prior written agreement with Essensium, validated by its HR department, in place regarding a specific job opening and allowing to submit resumes.